Privacy Policy
Last Updated: Sunday, 15 June 2025
The Indo-American (AMN) Health and Research Foundation (“Foundation,” “we,” “our,” or “us”) is committed to safeguarding the privacy, confidentiality, and integrity of personal data entrusted to us by beneficiaries, honorees, fellows, donors, researchers, participants, volunteers, and visitors.
This Privacy Policy explains how we collect, use, store, process, disclose, and protect personal data when you engage with our websites, services, programs, events, research initiatives, and support platforms.
1. Scope and Applicability
This Privacy Policy applies to personal data collected through:
Official websites and digital platforms (including www.indo-american.org)
Physical and digital registration, nomination, and application forms
Health, research, education, and outreach initiatives
Mental Assistance Response Service (MARS) and related support services
Email, WhatsApp, telephonic, and other official communications
In-person, virtual, and hybrid events, including NPHRS Fellowship Honors Ceremonies, regional meetings, and Nova Hikari (光) programs
Government ID–based, biometric, and attendance verification systems
2. Categories of Information Collected
2.1 Personal Identification Information
Full name, date of birth, gender, photograph
Contact details including telephone number, email address, and postal address
Government-issued identity documents (e.g., Aadhaar, Passport, PAN) for verification purposes (masked, redacted, or anonymized where publicly displayed)
Educational and professional background, curriculum vitae, nominations, and fellowship-related submissions
2.2 Health and Mental Health Information
Information voluntarily disclosed during health initiatives or MARS support sessions
Case records, follow-up notes, or wellness-related information where applicable
2.3 Technical and Usage Data
IP address, device identifiers, browser type, operating system
Website usage patterns, navigation behavior, cookies, and analytics data
2.4 Research and Academic Data
Survey responses, interview transcripts, consent documentation
Anonymized or aggregated datasets used for scientific analysis or publication
2.5 Biometric and Attendance Verification Data
Fingerprint or facial recognition data collected solely for event attendance and identity verification
Geo-tagged photographs captured for in-person verification and compliance
3. Purpose of Data Processing
We process personal data for the following purposes:
Delivery of healthcare, mental health, research, education, and capacity-building services
Operation of MARS and response to counseling or support requests
Processing of nominations, fellowships, honors, and program participation (including NPHRS and Nova Hikari (光))
Identity verification, biometric attendance, and event security
Research evaluation, public health planning, and academic dissemination
Communication of updates, confirmations, reports, and official notifications
Compliance with legal, tax, regulatory, and reporting obligations
4. Legal Basis for Processing
Personal data is processed on one or more of the following lawful bases:
Consent, where explicitly provided (e.g., helpline support, research participation)
Contractual necessity, such as event registration or fellowship application
Legal obligation, including identity verification and statutory reporting
Legitimate interest, including organizational security, fraud prevention, and service improvement
5. Data Sharing and Disclosure
The Foundation does not sell or commercially exploit personal data. Limited data may be disclosed only to:
Authorized staff members and verified volunteers on a need-to-know basis
Governmental or regulatory authorities where required by law
Academic, institutional, or implementation partners with appropriate safeguards and prior approval
Research publications or reports, strictly in anonymized or aggregated form and subject to ethical clearance
6. Data Retention and Disposal
Personal data is retained only for as long as reasonably necessary to fulfill:
Legal and regulatory obligations
Research, audit, or historical fellowship records
Program and service delivery requirements
Upon expiry of the retention period, data is securely deleted, anonymized, masked, or archived in accordance with internal retention policies and applicable law.
7. Data Subject Rights
You have the right to:
Access, review, and correct your personal information
Withdraw consent for helpline or research-related processing (where applicable)
Request restriction or deletion of data, subject to legal and regulatory limitations
Seek clarification regarding the use or handling of your data
Requests may be submitted to:
📧 indiaoffice@indo-american.org
8. Data Security Measures
We implement robust technical, physical, and administrative safeguards, including but not limited to:
SSL encryption for digital platforms
Access-controlled databases and secure storage systems
Masking and redaction of identity documents
Geo-tagging and biometric security protocols
Regular monitoring, backups, and internal audits
9. Children’s and Minor Data Protection
Certain programs, including MARS, may involve minors aged 12–18 years. In such cases, we ensure:
Appropriate consent and guidance from parents or legal guardians where required
Engagement exclusively by trained and certified professionals
Heightened confidentiality, care, and safeguarding measures
10. Cookies and Analytics
We use cookies and analytics tools to enhance website functionality, measure performance, and improve user experience. Users may manage or disable cookies through browser settings; however, certain features may be affected.
11. Grievance Redressal and RTI
For grievances, transparency requests, or RTI-related matters, contact:
📧 rti@indo-american.org
📧 grievance@indo-american.org
📞 +91 11 6931 0933
12. Amendments to This Policy
This Privacy Policy may be updated periodically to reflect legal, regulatory, or operational changes. Revised versions will be published on our official website along with the effective date. Continued use of our services constitutes acceptance of the updated policy.
13. Contact Information
For privacy-related queries or concerns: